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Meeting Room Use Agreement

  1. If applicable

  2. Please read the following carefully, as by signing this application you are agreeing to comply with these policies governing the use of the library’s meeting room.

    As a public institution dedicated to the free expression of and access to ideas presenting all points of view, the meeting room in the Iredell County Library is available on an equitable basis for the lawful activities of all residents of Iredell County, regardless of the beliefs or affiliations of individuals or groups requesting its use. Use of the meeting room does not imply an endorsement of the beliefs, viewpoints, policies or affiliations of any group or organization by the Iredell County Public Library or the Board of Commissioners of Iredell County.

    Programs and exhibits may not disrupt the use of the library by others. Persons attending any meeting or exhibit are subject to all library rules and regulations.

    Use of Library Meeting Room

    1. Library programs receive first priority in the use of the meeting room, followed by Iredell County meetings. Other reservations are made on a first come, first served basis.
    2. Non-profit community, educational, civic, cultural, intellectual, charitable, religious and governmental groups may reserve the meeting room. All programs must be open to the general public. 
    3. In accordance with the Iredell County Solicitation Policy, the meeting room may not be used for profitable purposes. No solicitation from County employees or anyone representing a firm or cause will be permissible. Groups may not solicit library patrons to attend meetings. No admission or fees may be charged for any program, whether collected on library property or otherwise. Donations or contributions by non-library sponsored groups may not be solicited or accepted. 
      1. Violation of the solicitation policy will result in a loss of meeting room privileges.
      2. Examples of unacceptable uses of the meeting room include, but are not limited to: parties (birthdays, anniversaries, etc.), bridal showers, weddings, baby showers, paid classes, demonstrations of sellable products.
    4. A $20 fee will be charged for reservations of up to 4 hours. Any additional time will require additional reservation and payment for each block of 0-4 hours. 
      1. Payments are non-refundable under any circumstances. If the library has to close unexpectedly (such as for inclement weather) on the day of your reservation, a meeting room credit will be issued for the amount paid. Room booking credits must be used within 90 days of being issued. 
      2. Payment must be made within one business day of making your reservation, or your reservation will be canceled. 
      3. A library card is required for making a meeting room reservation in order to keep a record of payment.
      4. Iredell County government and official library partners will not be charged for use of the meeting room.
    5. Reservations must be made at least one full business day in advance of your meeting, and patrons must review the Meeting Room Policy before their reservation is accepted.
    6. For public groups, the meeting room may not be booked more than 60 days in advance. The library reserves the right to limit the number of bookings per group of the meeting room if such use prevents other groups or organizations from using the room. 
    7. Groups are recommended to call the library before the day of your meeting to confirm the booking. 
    8. Reservations may begin no earlier than 9 a.m. Meeting reservations may not extend beyond 7:30 p.m. The room must be cleared and in order by the end of your reservation time. 
    9. The library does not provide personnel or supplies to assist in handling of exhibits or other materials needed by the groups using the meeting room nor in setting up chairs, tables, technology, etc. for scheduled meetings. Technology such as laptops or projectors are not provided. Tables and chairs should be returned to the posted configuration before the end of your scheduled reservation. 
    10. Library facilities must be left in a clean and orderly condition. Food and drinks are allowed in the meeting room, but groups are expected to clean up and dispose of all trash in the provided trash bins. Users agree to pay the cost for repair of any damaged facilities. The library will not be responsible for any materials or equipment left in the building. Patrons need to check out at the front desk and report attendance at the end of their meeting.  
    11. The library is not responsible for providing any information or publicity about scheduled meetings to the public. Signs, posters, flyers, and other promotional materials about a meeting may not be placed in the library. 
    12. Failure to comply with these regulations may result in the suspension of meeting room privileges for an organization.
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